When the oral defense is passed, students undergo manuscript preparation, formerly copyediting. To initiate the process, the Department Manager or academic department representative must submit the Manuscript Preparation Tracking Form through Maxient. Before transitioning to the manuscript preparation phase, students and the department must ensure the manuscript fulfills all committee-required components and revisions. Once the tracking form is received, a student is notified via The Chicago School email within 48 hours by the Manuscript Preparation Office through Maxient to submit their document to ProQuest.
Departments do not submit theses or dissertations for students.
Within 48 hours following the initial submission of a manuscript to ProQuest, the Manuscript Preparation Office assigns each student a copy editor, who will contact the student via email within 48 hours to request a Word version of the manuscript. Copy editors review manuscripts for APA style, formatting, and grammar issues, and prepare them for publication via ProQuest; they do not review for content. The entire manuscript preparation process, including revisions, takes approximately 60 days after students upload to ProQuest.
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Phase 1: Initial Review - Copyeditor reads entire document and does line by line edits of the manuscript and returns to student. |
Timeframe: 2-3 weeks |
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Phase 2: Second Review - Copyeditor reviews student edits and checks other formatting issues and returns to student. |
Timeframe: 2 weeks |
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Phase 3: Final Review - Copyeditor quickly checks for correct formatting and if no additional edits are needed returns to student to upload to ProQuest. |
Timeframe: 1-2 weeks |
The final manuscript must be neat and clean, free of typing, grammatical, and formatting errors. Students are responsible for editing and proofreading the final thesis or dissertation before and during the manuscript preparation process. When a Chicago School copy editor reviews the final draft and highlights required changes, students are responsible for the accurate transcription of the document presented and for uniformity of alignment, grammar, citations/references, and all other mechanics of typing.
Any errors may delay final approval of the manuscript.
Please note: The Chicago School does provide free copy editing services as part of the final dissertation/thesis process. It is not recommended you pay for external copy editing services. If you need writing assistance before oral defense, we suggest you take advantage of writing services through the Office of Student Writing and Learning. By using Chicago School resources, you will ensure formatting aligns with institutional requirements.
Students must remain continuously enrolled in their degree program throughout the manuscript preparation process. A student will be enrolled in a manuscript preparation course if both of the following conditions are met:
They do not complete manuscript preparation and submit their final document to ProQuest while enrolled in a dissertation course.
They are not enrolled in any other course(s).
A student enrolled in a manuscript preparation course will be assigned a Credit (CR) grade if their finalized document is submitted to ProQuest by the end of the term/semester. If the document is not submitted to ProQuest by the end of the term/semester, the student will be assigned a No Credit (NC) grade in the manuscript preparation course. A student’s grade in the manuscript preparation course is assigned by the Manuscript Preparation Office.
A student who earns a NC grade will be required to enroll in a manuscript preparation course in the subsequent term/semester. A student who submits their final document to ProQuest prior to the Add/Drop deadline of the subsequent term/semester will have their most recent manuscript preparation course grade changed from NC to CR and will not be required to complete a subsequent manuscript preparation course. The Manuscript Preparation Office manages grade changes for students who complete the manuscript preparation process prior to the Add/Drop deadline of the subsequent term/semester.
The Manuscript Preparation Institutional policy can be found in the academic policies and procedures section of the student handbook.
Students must upload the document in full text on the ProQuest website. Dissertations and theses are also viewable through the ProQuest website.
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STEP 1 - Department Sends Tracking Form to Manuscript Preparation Office. After a successful oral defense (if oral defense is required), the Department Manager, student representative, or academic department representative submits the Manuscript Processing Tracking Form to Maxient signaling a student's readiness to enter Manuscript Preparation. |
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STEP 2 - Student Receives Submission Instructions and Uploads Manuscript. Once the tracking form is received, a student is notified via The Chicago School email within 24-48 hours by the Manuscript Preparation Office through Maxient to submit their document to ProQuest for review. |
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STEP 3 - Student is Assigned A Copyeditor. Within 48 hours following initial submission of a manuscript to ProQuest, the Manuscript Preparation Office assigns each student a copy editor, who will contact the student within 24-48 hours via email to request a Word version of the manuscript. |
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STEP 4 - Student Begins Review and Revision Process. The copy editor confirms receipt of the Word version of the manuscript within 24 hours via email. They review each submission of revisions, which are returned to the student via school email, indicating areas of APA writing and formatting via Word track changes. The process takes approximately 60 days and goes through 3 phases: 4 weeks for the initial phase, 2 weeks for the second phase, and 1-2 weeks for the final phase. |
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STEP 5 - Student Enters Final Review Phase and Prepares for Submission. After the final review of the manuscript, copy editors return it in a Word document via school email for the student to convert the manuscript to PDF format. The copy editor will provide the student instructions for final submission to ProQuest. |
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STEP 6 - ProQuest Submission, Department and Registrar Notified. Student uploads final PDF of manuscript to ProQuest. The copy editor approves the manuscript in ProQuest and notifies the Manuscript Preparation Office. The Manuscript Preparation Office emails the completion notification and Maxient tracking form through ProQuest to student, Department Chair and/or designee (Department Manager, Student Support Counselor), and the Office of the Registrar signaling student’s completion of manuscript requirements. |
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STEP 7 - Dissertation is Published, Student Enters Degree Conferral Phase. The Manuscript Preparation Office delivers the manuscripts to ProQuest for binding and publishing. Students enter the conferral phase. All questions regarding degree conferral go to the Registrar at The Chicago School Registrar@thechicagoschool.edu. Any inquiries regarding publishing and binding can be directed to ProQuest Author Relations at 1-800-521-0600. |
Start here to create an account with ProQuest and begin the process.
As a condition of submitting the dissertation or thesis, all students must select a publication agreement with ProQuest. Students may choose Traditional Publishing or Open Access Publishing. Traditional Publishing allows the dissertation or thesis to be available to the public for purchase, and students receive royalties from the profits. Open Access Publishing allows the work to be fully viewed and accessible through PQDT Open, ProQuest's subscription database, and major search engines, if applicable. However, if you choose Open Access, there is a fee.
The Chicago School has no publishing preference, and each work submitted is housed in The Chicago School Library Catalog with a link to the student's work in ProQuest Dissertations and Theses.
If there are any questions regarding the publishing process, please contact dissertationprocessing@thechicagoschool.edu or Ericka Sanders at 312-410-8953.
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Free |
$95.00 |
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Full text |
Available with ProQuest subscription |
Available to anyone at ProQuest.com |
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Abstract and citation |
Available on Web of Science & Google Scholar as well as topic-specific indexes |
Available on Web of Science & Google Scholar with links to full text as well as topic specific indexes |
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Purchasing options |
PDF, hardcover and soft cover copies |
Hardcover & softcover copies PDF can be downloaded at no cost |
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Royalties |
Eligible |
Not eligible |
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Integrity standard |
Plagiarism protection through Turnitin |
Plagiarism protection through Turnitin |
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Rights |
Non-exclusive, you retain all rights |
Non-exclusive, you retain all rights |
For more information, please contact:
Ericka Sanders, PhD
Manager, Manuscript Preparation Office
University Library
Email: dissertationprocessing@thechicagoschool.edu
Phone: 312-410-8953
